How to handle Data Management

How to manage your data and document in systematic and cost effectiveness? Normally we always ignore this simple data management and simply file our document. We would not see the problem until after a few months or a few years. We can not locate the file and it happen to me on last Thursday.

One of my clients was looking for a details plan for his drainage design. The survey was done by my company on year 1999. Luckily the customer has the reference drawing number where enable me to do the search in the office. But when I found the file, no documents are found.

This is a poor data management system and today there is an article write about how an effectiveness assistant or clerk can assist their boss in data management.

We do not need to invest for buying an expensive software or hardware. This data management is cheap and everybody is able to handle. This data management is using color paper to differential the type of documents. Below are some of the examples:-

• Blue for Plan
• Yellow for internal document
• Red for external document
• Oren for calculation
• Green for work progress, payment and etc.

There are many color paper you can use. By looking at the color, everybody can look for the document requested. Do it now if you have not started because time is money. Do not waste your time in searching document as it happened to me.

This is a simple and effectiveness system to run your business.

Thank you for read my article.